To prepare an accurate quotation, a manufacturer needs answers to three key questions: what you want to produce, in what quantity, and when you need the finished order delivered. A sketch alone is not enough. Pricing is also affected by garment construction, materials, color options, and the current stage of your project.
A detailed inquiry allows the manufacturer to quickly assess whether the project matches their production capabilities and whether it can be completed within your required timeline.
What Is Included in the Collection
Start by describing the product categories: bras, panties, bodysuits, bikinis, or one-piece swimsuits. Then list each style and its key features.
Cup construction, underwires, closures, adjustable straps, linings, and decorative details all affect manufacturing complexity. As a result, two visually similar designs may require completely different production processes.
For each style, provide front and back views. A tech pack, technical drawing, or a clear sketch with notes will work well. Reference images help communicate your design direction but should never replace a detailed construction description.
If you already have a physical sample or production patterns, include them and specify whether the fit still requires further development.
What Production Volume Are You Planning?
A single total quantity is not enough. The order should be broken down by styles, colors, and sizes. Producing 1,000 pieces across three styles is a very different manufacturing project than producing the same quantity across twenty styles.
For swimwear, specify whether bikini tops and bottoms will be sold as sets or separately. If your size breakdown has not yet been finalized, you can provide an estimated distribution.
If you’re still deciding on production volume, request quotations for several quantity options. This makes it easier to compare costs and choose the most suitable production scale.
When Do You Need the Finished Order?
Specify the date by which the products must arrive at your warehouse. This is different from your planned launch date, as you’ll also need time for shipping, receiving, quality checks, and product preparation.
If your collection currently exists only as sketches, the process will still include sample development, fittings, and revisions before bulk production begins. The overall timeline will also depend on material availability, supplier lead times, and factory capacity.
If your schedule is very tight, consider adjusting the delivery date or launching only part of the collection initially.
Which Materials Have You Selected?
If you’ve already chosen fabrics, lace, elastics, and hardware, provide the item codes, fiber compositions, colors, and supplier details. Clearly indicate which materials will be supplied by your brand and which should be sourced by the manufacturer.
If you don’t have exact material references yet, describe the required fabric weight, stretch, support level, appearance, and acceptable alternatives. Otherwise, the quotation may be based on materials from a completely different price range.
What Is Already Ready for Production?
Let the manufacturer know whether you already have tech packs, production patterns, a size chart, or approved samples.
If development needs to start from scratch, the quotation may include pattern making, sample development, fittings, revisions, and size grading.
For new products, the final production cost is often confirmed only after the sample has been approved, when the actual material consumption is known.
How Should the Products Be Finished and Packaged?
The quotation should include woven labels, hangtags, hygiene stickers, individual polybags, and product labeling. Let the manufacturer know in advance if barcodes, SKUs, or specific packaging requirements are needed.
Also provide the delivery address and clarify whether shipping and any additional costs should be included in the quotation.
Before sending your inquiry, make sure it includes the product list, design files for each style, production quantities with a breakdown by style and size, your desired delivery date, material information, the current development stage, branding requirements, and packaging details. If some decisions have not yet been finalized, mention this clearly so the manufacturer can distinguish confirmed information from preliminary plans.
The Private Label Latvia team can review your project at any stage—from initial sketches to fully approved production samples. For an initial quotation, it’s enough to provide the materials you already have, your estimated production volume, and your preferred delivery timeline.
